Job Opening: Human Resources Assistant

Position: Human Resources Assistant

Hours: 8:00am – 4:00pm

Location: Lake Mills, WI

 

The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties.  The HR Assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, payroll, executive administration, and employment.

Wage Range: $16.00+ depending on experience and willingness to learn

Our Key Requirements:

ESSENTIAL RESPONSIBILITIES include the following: [Other duties may be assigned.]

    • employee services;
    • maintaining employee files and the HR filing system;
    • The day-to-day efficient operation of the HR office;
    • assisting with employee orientation and training logistics and recordkeeping;
    • assisting with employee relations;
    • company employee communication;
    • compensation and benefits administration, recordkeeping;
    • assisting with recruiting and staffing logistics;The HR Assistant has partial responsibility for these areas:

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

  • The Human Resources Assistant helps with the implementation of services, policies, and programs; reports to the Human Resources Manager, and assists company managers with HR issues.

    Primary Objectives:

    • Safety of the workforce.
    • On-going development of a superior workforce.
    • On-going development of an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.
    • Personal ongoing development.

    Development of the Human Resources Department

    • Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
    • Participates in developing department goals, objectives, and systems.
    • Prepares periodic reports for management, as necessary, or requested.
    • Assists with the tracking of departmental and company measurements that support the accomplishment of the company’s strategic goals.

    Human Resources Information Systems (HRIS)

    • Maintains the HRIS database and generates scheduled or requested reports to assist management.
    • Periodically audits the database to ensure accuracy.
    • Assists in the development and updating of the Human Resources section of the Web site.
    • Keeps employee records up-to-date by processing employee status changes in a timely manner.
    • Maintains personnel files in compliance with applicable legal requirements.

    Benefits Administration

    • Assists in benefit orientations and other benefit training, as needed.
    • Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
    • Reconciles monthly billing statements against payroll deductions.
    • Assists employees with any benefit claim issues or concerns.

    Training and Development

    • Schedules participants into training sessions.
    • Tracks participants and training records.
    • Enters training records into database and maintains it.

    Employment

    • Advertises employee job openings internally and externally in keeping with company recruitment policies. Manages the logistics of the recruiting process.
    • Writes newspaper classified ads and posts ads on the Internet in places appropriate to the open position including job boards, college career services offices, professional associations, and on the company’s Web site.
    • Sorts and reviews resumes as they arrive on a daily basis. Manages the flow of paper applications. Maintains a filing system that retains qualified applications for one year.
    • Schedules interviews for the hiring manager. Schedules additional interviews as needed.
    • Makes sure that the work space, computer and other equipment, mailbox, and appropriate installed software are ready for the new employee’s start day.
    • Assists in conducting new-employee orientation.
    • Prepares paperwork required for new hires and establishes personnel file.
    • Assists the plant and front office with temporary staffing needs by contacting and working with the Temporary Staffing Agency.
    • Emails time sheets to Temporary Staffing Agency for payroll processing.

    Employee Relations

    • Assists in any changes for employee handbook and new personnel policies and procedures.
    • Assists with the implementation and tracking of health programs.

    Payroll

    • Process bi-weekly payroll as a back-up to the Human Resources Manager
    • Maintains accurate and up-to-date payroll processing system.

    Executive Administration

    • Sorts mail and faxes; distributes to employee mailboxes.
    • Assists with Board of Directors meetings.
    • Consolidates and emails out correspondences throughout the company.
    • Orders flowers and cards for employees for events such as illness, death in family, birth, graduation, and so on.
    • Greets guests
    • Answers incoming phone calls and distributes to correct person

    Additional

    • Assumes other duties as assigned by the HR Manager.

QUALIFICATIONS.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.

    • Accomplished in Microsoft Office products with general knowledge and capability in operating data processing products supporting HR databases and payroll processing systems.

Human Resources Assistant Requirements

  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment.
  • Effective oral and written communication skills.
  • General knowledge of various employment laws and practices.
  • Experience in administration of benefits and other HR programs.
  • Excellent interpersonal skills.
  • Skills in database management and record keeping.
  • Able to exhibit a high level of confidentiality.
  • Excellent organizational skills.
  • Must be able to identify and resolve problems in a timely manner.
  • Must be able to gather and analyze information skillfully.

TOOL REQUIREMENTS

  • Accomplished in Microsoft Office products with general knowledge and capability in operating data processing products supporting HR databases and payroll processing systems.

EDUCATION and/or EXPERIENCE

  • A Bachelor Degree or equivalent experience is required.
  • One to two years of general business experience, Human Resources experience preferred.

LANGUAGE SKILLS: English

CERTIFICATES and LICENSES: None

PHYSICAL DEMANDS. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the responsibilities of the Human Resources Assistant’s job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

WORK ENVIRONMENT. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.

Please note:  Not all key requirements need to be met by a candidate, but willingness to learn and work as a team is a must.

AEI offers a wide range of benefits including:

Medical, Dental and Vision Insurance

Employee Stock Ownership Program (ESOP)

Retirement/Savings Plans (401K)

Short and Long Term Disability

Life and Accidental Death & Dismemberment Insurance

Employee Assistance Program

Term Life Insurance

Flexible Spending Accounts & Health Reimbursement

Personal Time Off including sick pay

Floating Holidays

Paid Holidays

Tuition Reimbursement

Our Application Process
Email your Resume and complete an online Employment Application, expressing your talents, skills, successes and career objectives to Sarah Cummings at scummings@aztalan.com.